A request for proposal (RFP) or request for information (RFI) is an early stage in a procurement process, issuing an invitation for suppliers, often through a bidding process, to submit a proposal on a specific solution. The RFP process brings structure to the procurement decision and allows the risks and benefits to be identified clearly upfront.
The RFP/RFI may dictate to varying degrees the exact structure and format of the supplier’s response. Effective RFPs typically reflect the strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective. Detailed technical requirements with exact specifications based on business needs, non-technical queries such as support and warranty services, itemizing limitation or caveats, all needs to be addressed in an RFP/RFI document before being issued.
More often than not, organizations do not carry out the due diligence and the specificities when a RFP/RFI is issued; resulting in key requirements not being captured and documented, leaving a gap for suppliers to be impaired in the response. This can also have adverse effect when these unidentified items are realized too late in the process having costing and even worse project deployment implications.
With DTS pre-sales consulting team you can be assured of the highest quality of RFP/RFI documentation services based on best practices. With a vendor agnostic approach, the documentation service can be neutralized yet detailed and specific enough to warrant only valid responses.
Contact our Sales team if your organization needs RFP/RFI documentation services.